Ref: 20250749

Do you want to work with administration and recruitment in a service-oriented role? Welcome to the Health, Care and Social Services Administration. We are looking for a structured and committed HR Administrator to join our team at Recruitment Services within the Health, Care and Social Services Administration. Here you will play a central role in the recruitment process and become an important part of our work to ensure a smooth and professional candidate experience.

Responsibilities

As an HR Administrator, you will be responsible for the administrative aspects of the recruitment process. Responsibilities include:

• Archiving and filing of recruitment documents.
• Preparation of statistical data.
• Support to HR consultants with general recruitment administration.
• Responsible for the support email – serving as the outward face for Recruitment Services and the administration.
• Daily contact with managers and employees.
• Contributing to high service and delivery in the recruitment work together with the team.
• Focus on professional development through variation and stimulation in the work.
• Recruitment Services is part of the HR department within the Health, Care and Social Services Administration.
• Close collaboration with the communications department, competence center, and department heads.
• Part of your assignment is also to contribute to the development and improvement of the department's work.

Requirements

We are looking for someone who has a completed and approved high school education, preferably with an administrative focus. You have experience in recruitment administration, preferably within a politically governed organization.

It is advantageous if you have worked to support 24/7 operations and have experience providing support via phone and email. You need to have previous experience from the health and social care sector and be well acquainted with the recruitment system ReachMee as well as the personnel systems ASTA and WinLas. Furthermore, you are used to working digitally and have the willingness and ability to quickly familiarize yourself with new systems and tools. Since the role involves a lot of communication, both written and oral, you need to have very good knowledge of Swedish in both speech and writing. It is also an advantage if you have good knowledge of English, both spoken and written.

Personal Qualities

To thrive in this role, you need to be a responsive and service-oriented problem solver who truly loves administrative tasks. You work independently but enjoy collaborating with others and have a natural desire to support your colleagues. With your good communication skills and professional demeanor, you contribute to a high level of service in our work.

We are looking for someone who:

• Communicates clearly and engagingly, both in individual conversations and in larger groups. You are attentive and adapt your communication to the recipient.
• Has a strong service mindset and strives to help others by finding solutions to problems.
• Is a good team player who collaborates well with others, is attentive, and handles communication and conflicts constructively.
• Is structured and clear in your communication and ensures that messages are conveyed and expectations are clear.
• Takes responsibility for getting things done and creating value, works in a structured manner, and adapts when circumstances change.
• Sees and respects different perspectives and backgrounds, and contributes to an inclusive work environment where everyone feels welcome.

About the Workplace

The City of Malmö has been a Finnish administrative area since 2015. This means that the municipality has a special obligation under the Minority Act to inform about the rights of the Finnish minority, offer services in their mother tongue, and protect and promote their language and culture. We look forward to your application!

The City of Malmö strives for its employees to reflect the diversity present in the population. Therefore, we welcome applicants who can contribute to meeting the needs of Malmö residents.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Permanent
Scope: Full-time
Number of positions: 1
Start date: We would like you to start on May 1st (otherwise, by agreement).

Other

What we offer:

With us, you not only get a secure employment with pension savings, wellness benefits, and the possibility for vacation exchange. You also get wonderful colleagues who contribute to a positive work environment and a central workplace located between the Police and the Fire Department on Drottninggatan. Our working hours are between 08:00-16:30 with the possibility for flex. You will also have the opportunity to work from home some days a week.

Digital Selection Process

To make our selection process smooth and modern, we will use digital selection methods. We in the City of Malmö no longer collect personal letters, instead focus on updating your CV and prepare for any digital tests and interviews.

Do you want to make a difference for our Malmö residents? Apply today and become a part of our team!